The project cycle – from Programme stage to the final Evaluation stage – can take a number of years and involve many different individuals and organisations (stakeholders). This means that there is often no overall management of all six stages from beginning to end. Results Based Management focuses on outcomes and impact from the beginning of the cycle so everyone involved in the process, throughout all the stages, needs to be focussed on the achievement of outcomes rather than the delivery of inputs. This should be clear to all from the project design as established in the Logical Framework and the associated activity plans.
The process of managing a project is dependent upon knowing what is working and what is not working. Good data capture processes are essential in order to manage project monitoring, provide management with up to date information on the progress of a project’s plans and enable evidenced based decision making to take place.
Reporting needs to be regular, formatted, clear and focused and should refer to the results of actions rather than a description of actions. Managing the monitoring may include undertaking exercises, engaging with other stakeholders to involve them at appropriate times during the project cycle to gather information, analysing the findings and making decisions, before deciding whether to do more work, abandon the project or move to the next stage.
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